If a user tries to delete a record in Uniconta, the system checks to see whether this record is being used anywhere else in the system. If posts in the journal are deleted, then the journal is marked deleted but it is still visible in the summary of posted journals. It is automatically allocated by Uniconta. This internal posting number can not be deleted, changed or edited by the user. Each posted journal is allocated a unique internal posting number and all journals use a number series. For example, the ‘Daily’ journals and the ‘Payroll’ journals are still included in the summary of posted journals even if they were deleted. That is to say that the ‘name’ of the journal is still included in the summary of all journals. Reversals are not created here, as they are when using ‘Cancel voucher’ function.Īny documentation relating to deleted journals remains in the system.
The date that it was deleted and the user who deleted is also shown: Type ‘Delete’ in the ‘Confirmation’ box that appears, add a ‘Comment’ and click on ‘OK’. To delete the journal, click on the ‘Delete’ button in the toolbar/ribbon: This example shows a journal (number 11) that has been posted incorrectly and needs to be deleted: This is quicker than entering a reversal for all transactions in a new journal. It is possible to delete all transactions in a journal. If these fields are not shown, they can be added to the layout. To sort, click on the small black arrow on the right hand side of the field, which appears when the field is clicked on. The screenshot below shows a list of transactions sorted by the ‘Correction’ field. It is possible to view all cancelled vouchers by going to General Ledger/Reports/Transactions and using the filter function or by sorting the transactions by the Cancelled or Correction field. The filter button can also be used to find the voucher. Click on the ‘Filter’ button in the toolbar/ribbon to see any filters or click the ‘Clear Filter’ button in the toolbar to display all transactions. This might mean that posts are outside this filter and therefore not included in the list. NB: A filter may have been set up for the list being searched. The search function allows the user to search by all known information e.g account, number, amount, text, date etc.Īs search criteria are entered, the search will be narrowed down to the information the user is looking for. Enter ‘Flights’ in the search field and all posts will be displayed which include the text ‘Flights’: In this example, flights were purchased, but they were posted in the wrong financial year and they need to be edited. However, it is possible to search for posts using the ‘Search’ field in the top right corner of the Uniconta screen.
The list of transactions may be very long. Use the navigation panel to open General Ledger/Reports/Transactions. Searching for a voucher that needs to be cancelled Credit notes must be posted as a new, separate voucher with the appropriate documentation. NB: Cancellation may only be used when correcting amounts posted in error and not for general posting, for example, of credit notes.
#Uninstall mjournal manual#
If a ledger voucher is posted incorrectly, it can be difficult to reverse and there is a risk that a manual re-posting might be performed incorrectly.
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